It is a business-oriented program that supports multiple user and multiple mailbox over the internet. Before, email service was limited to the area accessible to a local office. But with the growth of the internet, more users are accessing the internet from various locations around the globe. This has now created a dilemma for businesses; they need to cater to these clients from diverse locations. This has consequently led to the expansion of the infrastructure required to support email services for these new clients.
Microsoft Outlook comes with a number of features.
It includes an address book, calendar, and contacts as well as task manager. It also provides the ability to manage the mailboxes on the network. However, all these features may not be useful unless your email system is functional and efficient. This is where a business can benefit from a managed service provider.
A network-attached storage (NAS) offers multiple benefits. A user can install and configure NAS devices with Microsoft Outlook software on it. Once the configuration is complete, the data residing in the NAS devices can be accessed by any user without requiring the user’s address book and other personalized details. However, if your NAS devices are not properly configured, then these data can be very prone to crashes and other failures which can seriously affect your productivity.
When you look for a managed service provider for Outlook, there are several factors that you should consider. First and foremost, you should consider the type of network you have. A home network is usually a good option because it is less complex than a corporate network. On the other hand, an external network is more secure and can handle a higher volume of traffic. Before opting for a managed service for Outlook, you should determine the size of the user base and the bandwidth provided. It is also important to look at the security measures that the managed service provider is going to implement.
In case your company uses email servers, then setting up a dedicated mail server can be beneficial. This will allow users to download their email data from the server and store it on their own machines. This will help you avoid the possibility of your emails being compromised by hackers who can read your emails.
One of the most important benefits of using email servers is the increased security that they provide.
All messages sent to or from your Outlook system are encrypted. Furthermore, Microsoft Exchange allows you to set up password encryption for all incoming emails. Therefore, Outlook data is much more secure when it is protected by a password encryption.
One of the most important tasks a network administrator for Microsoft Outlook must do is to create a network diagram. The network diagram will help you understand how the various email addresses connected to the different parts of your network. This task should be performed by the network administrator, even before the setup process begins. The network diagram is usually available in the Help section of the Setup wizard. Once the network diagram is ready, the network administrator will be able to connect all the computers in the network using Outlook and other email programs.
- Apart from all these, you may also need to set up permission for outgoing email.
- Without this permission, all the Outlook messages would go to the spam box.
- You can also perform maintenance tasks like recovering deleted items from the recycle bin.
- A managed service provider such as Microsoft Outlook Express can perform all these tasks for you.